Ecobota’s Guide to Shipping Wedding Flowers

I am thrilled to be preserving your wedding flowers. I strive to make a beautiful creation that will not only highlight the beauty of your wedding flowers, but will also enhance your walls as a gallery of modern botanical art!

In order for me to preserve your bouquet to the best of my ability it is essential that I receive the flowers as quickly as possible. Ideal shipment is overnight mail, but if the instructions below are followed, I have had good luck with receiving bouquets 2 day air as well.

Supplies List:

  • Styrofoam cooler/plastic storage container with lid
    • Plastic bag
    • Packing filler (tissue, crinkled newspaper, peanuts – just be sure it’s NOT the eco-peanuts that melt in water, as there might be some leaking)
  • Cooling element (freezer packs or bags of frozen veggies)
    • Tin Foil or plastic ziplock bags

 Flower Hydration

For your bouquet or other handheld flowers, cut 1″ off the bottom of the stems and immediately wrap them with some drenched paper towels. Wrap the paper towels with tin foil to hold in the moisture.

The same applies to vased flowers, if you are sending them. Simply pluck the individual stems you like from the vase, cut 1″ off the bottom of the stems and wrap them with some drenched paper towels. You can bundle a group of these stems together in a loose bouquet and wrap in tin foil like you did for the formal bouquet.

*Note* If you are wondering which individual stems to send, looks for blooms that are not yet fully open, as I can force them to bloom when I receive them. Fully bloomed flowers are most likely to be bruised and wilted in shipping. Ideal candidates are flower buds that show the color of the flower but are not yet open. But, do not hesitate to send open blooms – there is a lot I can do on my end to mitigate shipping damage if that is all you have!

 Flower Packing

  1. Tape cooling elements to bottom of Styrofoam cooler or plastic bin. It’s important to keep the flowers cool (especially in summer shipments) but you don’t want the frozen packs to actually touch the blossoms as they will freeze and discolor.
  2. Pour some packing filler into the cooler at least a few inches deep to cover the cooling elements.
  3. Place bouquet inside empty plastic bag (LEAVE BAG OPEN).
  4. Nestle bouquet (inside bag) down into packing filler in cooler.
  5. Cover bouquet lightly with remaining stuffing. Cooler should be filled to the top. Try to nestle the bouquet(s) so they remain upright in the cooler.
  6. Place lid on cooler/plastic bin and tape shut.
  7. Slide cooler down into corrugated shipping box.  Fill with packing material as needed so cooler does not move inside box.


Sometimes the post office will let you ship the cooler or plastic container without it being in a separate box if you tape it enough. You might want to check on this at your local post office beforehand. If that’s the case, just make sure you tape the lid VERY securely, since we don’t want the flowers falling out en route.